Following every Trailwalker team, checkpoint by checkpoint.
In 2019 we built the management application Oxfam India’s event control centre used to run Trailwalker, and had the RFID bands manufactured for the walkers.
- Client
- Oxfam India
- Year
- 2019
- Delivered
- Trailwalker Management Application and RFID bands
The event control centre needed one view of the whole trail.
Trailwalker sends teams of four walkers along a 100 km or 50 km route. Checkpoints along the trail are staffed by coordinators, with medical teams, marshals and sweeping crews posted around them.
The control centre had to know where every team was, who was on duty at each checkpoint, and be able to correct a missed check-in as soon as it was found.
What the Trailwalker Management Application does.
Live dashboard
Total teams, completed teams and retirements at a glance, with the top 10 and last 10 teams, the teams currently walking between checkpoints, and a live list of checkpoint coordinators.
Checkpoint check-in and check-out
Each checkpoint has its own credentials. Every arrival and departure feeds checkpoint-wise progress, timings and rank.
Team tracking on a map
Team markers on a Google map that refreshes every five minutes. Selecting a team shows the location of each walker.
Teams and walkers
Teams and walkers import from the Trailwalker website. BIB numbers, team types such as Women, Mixed and Veteran, and walker details are managed in the app, and every walker is activated before the start.
Directory and messaging
A master list of coordinators, medical staff, marshals and volunteers with their postings, and broadcast messages to staff, walkers, support crew and checkpoint coordinators.
Corrections without chaos
Control-centre staff can add or edit check-in and check-out entries that were missed, and undo a retirement or a closed checkpoint when a mistake is made.
Roles, permissions and duty charts
Custom roles and permissions, users for the web and mobile applications, and coordinator duty charts uploaded from Excel and viewed by checkpoint or role.
Certificates and website sync
Team certificates printed from the application, and changes to teams, walkers and checkpoint timings synced with the Trailwalker website, with the winners list sent back to it.
We made the RFID bands too.
Check-ins at the checkpoints depend on every walker wearing a band that reads reliably, so we had the RFID bands manufactured for Oxfam India as well. A read at a checkpoint became a check-in or check-out entry in the application, and the control centre could correct any entry that was missed.
How it ran, from registration to certificates.
Before the start
Teams and walkers import from the website, BIB numbers are assigned and every walker is activated.
On the trail
Checkpoints record each check-in and check-out while the dashboard and map keep the control centre up to date.
When something is missed
Entries are corrected, and manual check-in sheets received from coordinators are verified against the online data.
After the finish
Certificates are printed and the winners list syncs to the website.
Planning a system like this?
Tell us what you need to track, connect or run. We will help identify a practical next step.
- Phone
- 011 6965 2831
- Office
- KLJ Noida One, Block B, Industrial Area, Sector 62, Noida, Uttar Pradesh 201309